The principal role of the Project Manager is to plan, organize, and control resources to shepherd cross-departmental projects from A to Z. We are looking for a contract project manager who is available for 30-40 hours per week.

Role and Responsibilities

• Owns project launch upon receipt of contract
  • Initiates/runs external product launch meeting with client and BBM team
  • Initiates/runs internal product launch meeting with client and BBM team
  • Creates workflow in Wrike project management platform
• Project staffing
  • Collaboratively identifies staffing needs with department heads
  • Assists in sourcing and onboarding vendors
• Next-step wrangling
  • Liaison between departments to ensure cohesive project progress
  • Bring clarity to ambiguous project goals, steps, requirements and solution needs.
  • Alert cross-departmental team to upcoming milestone dates and potential conflicting priorities on a more granular level.
• Product delivery
  • Delivers iterative development to client
  • Manages feedback and questions
  • Delivers final product to client

About You

Successful candidates will have 1-3 years of project management experience with experience in tracking, planning projects, and cross-departmental diplomacy; 1+ years of content development/publishing or related industry experience is preferred.

You’ll be a great fit on our team if you are a quick learner, agile, and good-humored.

Required Skills:

• Ability to influence and direct projects.
• Demonstrated project planning ability.
• Excellent communication skills.
• Careful attention to detail.
• Creative problem-solving ability.
• Enjoys a fast-paced work environment.
• Desire and ability to work and thrive in an entrepreneur environment.

Interested applicants, please email a resume to info@bookbuddymedia.com.

About Us

We are a team of publishing professionals, project managers, editors, designers, animators, sound engineers, illustrators, and writers. We offer reliable and affordable services for any publishing project or content development collaboration, with a special expertise in K-12 school publishing. We enter each project as an extension of our client’s team, helping them solve the problem of having to staff up and then down as they pursue opportunities. We are a happy team of remote creatives. We like to make each other laugh and support each other, putting a high priority on life enjoyment and balance.

Our team is diverse. We seek out and celebrate team members who bring unique perspectives to our work. This means you’ll be working alongside folks from many ethnic, religious, and racial backgrounds, as well as queer, gender non-conforming, and neurodivergent communities. We welcome everything that makes you you and maintain high standards for respect and inclusion in our work world every day.

Company/organization: Book Buddy Media
Location: Minnesota
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The Assistant Production Editor works across Broadleaf Books, Beaming Books, and Fortress Press, organizing the production of content from handover to release in print and digital formats such that products are available to the market at the right time, cost, and quality. The Assistant Production Editor has key accountabilities in the areas of business continuity and communication, supplier/freelancer management, scheduling, budgeting, business process transformation, and ethical standards.

The Assistant Production Editor reports to the Director of Book Production and will be part of our hybrid work model. This position requires the employee to reside in the Twin Cities and work onsite at our corporate office in Minneapolis 2+ days a week. 

Desired education and experience:

• BA or equivalent experience in a related field.
• 1-2 years in book production, or other related field

Required knowledge, skills, and abilities:

• Ability to empathize, support, and collaborate with others on problem resolution.
• Flexibility, creativity, and initiative in problem solving.
• Excellent prioritization and organization skills, including ability to manage a busy workload with strict and often conflicting deadlines in a fast-paced project management environment.
• Ability to build relationships, influence, and negotiate with key stakeholders (up to Director/Publisher level), including authors.
• Precision in written and verbal communication along with good attention to detail.
• Good numeracy with the ability to learn to create a budget.
• Good IT skills, including standard Microsoft Office package, and ability to learn new technologies.

Desired knowledge, skills, and abilities:

• Experience with and understanding of print and digital production processes and project management in a content-centric publishing environment.
• Experience with and understanding of copyediting and proofreading processes; knowledge of and experience with Chicago Manual of Style.

Company/organization: 1517 Media
Location: Minneapolis, MN (hybrid)
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The University of Minnesota Press seeks an organized and detail-oriented individual to join the production team in a fast-paced book publishing office.

The Production Editor manages the publication of approximately 40 new books a year, including print, ebook, and on-demand formats. The ideal candidate will possess strong project management and communication skills and the ability to work collaboratively and independently on simultaneous projects. Facility with Microsoft Word and Adobe Creative Suite and familiarity with The Chicago Manual of Style and XML preferred.

**This position will be required to work in the state of Minnesota.**

Position Duties and Responsibilities

Manages the publication of new books, from draft manuscript to printed, ebook, and on-demand formats.

10% Plans production of book publications

• Reviews draft manuscripts and art programs and writes instructions to Editorial; attends transmittal meetings; makes recommendations about formats, trim sizes, paper stock, cover design, e-book considerations, and scheduling.
• Plots production schedules; establishes budgets; assigns projects to outside vendors.

30% Coordinates typesetting of books

• Specifies text type, using existing design templates. Orders text designs from external and internal sources for select projects.
• Orders typesetting from outside vendors. Arranges schedules; approves estimates; prepares order forms; compiles manuscript and artwork files for transmission to vendor. Acts as liaison with vendor throughout the composition process.
• For select jobs, sets type using desktop-publishing software.
• Distributes page proof. Coordinates author review of proofs and indexing.
• Edits proofs for formatting. Merges author’s and proofreader’s alterations. Copyedits index manuscripts. Submits marked master proof to typesetter for revisions. Proofreads revised pages against master set.

10% Manages book-cover design and production

• Attends cover-design meetings. Composes design briefs; prepares order forms and submits materials to freelancers; responds to queries about design from authors.
• Orders mechanical art from designers. Compiles materials including copy, EAN bar code, layout template, and original artwork.

15% Manages production of e-book products

• Processes typesetting files for conversion to epub and web-ready; orders special e-book development services as needed.
• Assures quality of e-book products.

25% Coordinates manufacturing of books

• Estimates manufacturing costs; solicits competitive bids as needed. Compiles final costs and reports to Marketing to receive final print runs.
• Orders final files for printing. Verifies that files meet printer guidelines.
• Submits orders for printing and binding. Prepares order forms; compiles final files and artwork, if needed for transmission to designated printer. Acts as liaison with vendors throughout the manufacturing process.
• Works with manufacturer to ensure that books are delivered in timely fashion. Arranges special shipments from bindery as needed.
• Reviews all forms of printer proofs for accuracy and aesthetic quality. Coordinates preparation of correction files and revised proofs as needed.

5% Manages production of distributions and copublications

• Determines production requirements of distributed and copublished titles, such as cover design, copyright page treatment, and manufacturing and freight concerns.

5% Other tasks as assigned

The Office of the Vice President for Research (OVPR) and the University of Minnesota Press endorses a “work with flexibility” approach that offers a welcoming and flexible work environment where everyone is inspired to do their best. Work location options include working fully remote, partially remote, or entirely in the office and are based on the work of the position. Some on-site work may be necessary for certain positions, even those designated as fully remote. Because we are a land-grant institution that serves the state, the University will continue to- in most cases- expect employees to live in Minnesota.

This position has been designated as eligible for Flexible Work Profile Three or Four.
**This position will be required to work in the state of Minnesota.**
Flexible Work Profile Three is expected to work remotely more than 50% of the time. Your dedicated office space will be in your remote work location.
Flexible Work Profile Four is expected to work fully remotely with the exception of required attendance for on-site events. Your dedicated work space will be in your remote work location.
The University of Minnesota Press management retains the right to modify flexible work arrangement agreements on a temporary or permanent basis for any reason at any time.

Qualifications

Required Qualifications

• BA/BS degree plus at least two years of related experience or a combination of related education and work experience to equal at least six years
• Experience with Adobe Creative Cloud software

Preferred Qualifications

• Strong English-language skills
• Knowledge of book print production
• Facility with Adobe InDesign and Photoshop

About the Department

The University of Minnesota Press is recognized internationally for its innovative, boundary-breaking editorial program in the humanities and social sciences and as publisher of the Minnesota Multiphasic Personality Inventory (MMPI), the most widely used objective tests of personality in the world. Minnesota also maintains as part of its mission a strong commitment to publishing books on the people, history, and natural environment of Minnesota and the Upper Midwest. Established in 1925, Minnesota is among the founding members of the Association of University Presses (AUP).

Benefits

Working at the University

At the University of Minnesota, you’ll find a flexible work environment and supportive colleagues who are interested in lifelong learning.  We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work.

The University also offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Scholarship
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services 
• Employee Assistance Program with eight sessions of counseling at no cost

Please visit the Office of Human Resources website for more information regarding benefits.

How To Apply

Applications must be submitted online.  To be considered for this position, please click the Apply button and follow the instructions.  You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your “My Job Applications” page and uploading documents in the “My Cover Letters and Attachments” section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-UOHR (8647).

Diversity

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission.  The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression.  To learn more about diversity at the U:  http://diversity.umn.edu

Employment Requirements

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

About the U of M

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation’s most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America’s Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).

Company/organization: University of Minnesota Press
Location: Minneapolis, MN

Position Summary:

We are seeking a Senior Project Manager to serve as on-the-ground support for our diverse roster of clients. The Senior Project Manager will play a pivotal role in guiding authors through the entire book publishing process, from writing and editing to production and marketing. This individual will be responsible for managing multiple projects concurrently, ensuring they stay on schedule, are within budget, and meet the highest quality standards. Higher education degrees are not required. Standard working hours are 9 a.m. – 5 p.m. CST, but applicants can be based anywhere in the US.

Responsibilities:

1. Author Support: Provide coaching and support to authors throughout the writing, editing, and book production stages. Serve as the main point of contact for authors, maintain regular communication to address concerns, provide project updates, and elevate client relations with a personable and encouraging communication style.
2. Liaison Between Teams: Act as a liaison between the marketing and production teams and freelancers, coordinating efforts and ensuring seamless collaboration to bring books to fruition.
3. Project Guidance: Lead authors through the book publishing process, from concept to completion. Offer expert advice and assistance in creative decision-making, big-picture branding for the book, and selecting the appropriate creative teams.
4. Budget and Timeline Management: Manage invoicing and track project budgets, ensuring freelancers stay within budget and advising authors on cost-effective decisions without compromising on quality. Monitor project timelines, setting deadlines for both freelancers and author clients, to meet target dates effectively.
5. Data Management:
   • Gathering Book Specifications: Collaborate with authors and creative teams to gather the comprehensive project details required for printing and distribution partners. Ensure all technical and formatting details align with industry standards.
   • Tracking Changes and Updates: Implement robust systems for tracking changes, updates, and revisions made to each project. Maintain accurate documentation of modifications to the project scope, ensuring all stakeholders are informed of changes.
6. Client-Facing Role: Confidently conduct meetings and touchpoints with authors, addressing their questions and concerns while maintaining a positive and enthusiastic attitude.
7. Project Portfolio Management: Oversee and manage 25–30 active book projects simultaneously, ensuring each receives the attention and resources necessary for successful completion.

Requirements:

1. Proven Experience: At least 3 years of project management experience, preferably in the publishing, media, or creative industries. Experience managing multiple projects simultaneously is also required.
2. Strong Communication: Excellent verbal and written communication skills are required to effectively collaborate with authors, internal teams, and external partners. Familiarity with the Chicago Manual of Style is a plus but not mandatory.
3. Organizational Skills: Demonstrated ability to manage complex projects, prioritize tasks, and meet deadlines in a fast-paced environment.
4. Client-Focused: A passion for working directly with authors and guiding them through the publishing process, with an emphasis on delivering exceptional customer experiences.
5. Data Management Expertise: Preferred experience in gathering and organizing book specifications for printers and distribution partners. Proficiency in implementing efficient systems to track project changes and updates. Experience with Microsoft Word and familiarity with ClickUp or other project management software are a plus but not required.
6. Team Player: A positive and enthusiastic collaborator who can work effectively with cross-functional teams.
7. Adaptive Learning: Willingness to learn and stay updated on industry trends and advancements in book publishing.
8. Publishing Experience: Ideal applicants have experience in some element of the publishing world, whether as an author, bookseller, distributor, editor, publicist, print rep, etc. Special priority is given to applicants with hybrid or self-publishing experience.

Company/organization: Wise Ink Creative Publishing
Location: Remote
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Graywolf Press seeks a driven, detail-oriented, and creative person for the position of Marketing and Sales Associate or Marketing and Sales Manager.

Graywolf Press is a nonprofit publisher of fiction, nonfiction, and poetry, including work in translation. We aim to publish books and authors that foster new thinking about what it means to live in the world today. We publish a diverse list of thirty to thirty-five books each year. Our nineteen-person, hybrid staff is based primarily in Minneapolis, Minnesota.

The top candidate for this position will join our team as either Marketing and Sales Associate or Marketing and Sales Manager, depending on experience and demonstrated proficiencies. This team member will collaborate with the sales director to lead Graywolf’s indie bookseller outreach and seasonal sales process with Graywolf’s distributor. They also contribute to overall sales strategy and contribute within the marketing and publicity team and work across departments and with external partners to undertake a variety of marketing and sales initiatives. The Marketing and Sales Associate or Marketing and Sales Manager will report to Graywolf’s Sales Director, and will be part of the marketing and publicity department.

The ideal candidate for this job will be well acquainted with the publishing industry and elements of the publication process (including distribution, production, and marketing). We are looking for a candidate who is passionate about literature (particularly literary fiction, creative nonfiction, poetry, and works in translation); is tuned into the contemporary literary landscape; is detail-oriented, self-motivated, and collaborative; and has experience working with sales reps, independent bookstores, library and academic contacts, and other retailer accounts; and is comfortable presenting at meetings and trade shows. Candidates likely to find success in this role include established publishing marketing/sales professionals, booksellers, book publicists, or a literature lover with sales and marketing expertise who is driven to bring that experience into the field of publishing.

It is our strong preference that the person hired for this role be based out of our Minneapolis office, and a moving stipend will be provided if relocation is needed. We are also open to considering exceptional remote candidates based in New York or California.

Job duties and responsibilities will vary depending on position level. The salary range for Marketing & Sales Associate is $50,000–$55,000 per year and this position would be fulltime and non-exempt. The salary range for Marketing & Sales Manager is $55,000–$60,000 per year, and this position would be fulltime and exempt. Compensation includes paid time off; health, dental, and life insurance, as well as short-term and long-term disability insurance; parental leave; and a transit pass. Graywolf employees are eligible for retirement benefits after one year of service. Intended start date for either position is in September or early October 2023.

Job Responsibilities

Seasonal sales process coordination

• Contribute to/oversee Graywolf’s participation in Macmillan’s processes.
• Communicate and coordinate with FSG/Macmillan counterparts.
• Create copy for Macmillan sales conference slides and tips sheets.
• Present assigned titles at sales conference.
• Manage Graywolf’s seasonal digital catalog and eblast.
• Contribute to Graywolf’s internal launch meetings and preparations.

Internal Communication

• Serve as sales information conduit for Graywolf staff in meetings and Teams threads.

Independent bookseller outreach

• Collaborate with sales director on bookseller strategy.
• Undertake galley sends, list management, follow-up, Indie Next campaigns, and e-newsletters.
• Build relationships with booksellers and bookstores across the country.
• Participate in regional and national bookseller events and trade shows (Winter Institute, Heartland Fall Forum, and others).
• Initiate new approaches for sales growth in the independent bookstore channel.

Academic, special sales, library, backlist, and ebook marketing

• Undertake projects and campaigns as assigned.
• Initiate new approaches for sales growth in the academic, library, special sales, and ebook channels.
• Initiate new approaches for sales growth for Graywolf’s backlist titles.

Administrative and Other Tasks

• Maintain marketing databases.
• Update content on Graywolf’s website.
• Cross-departmental work as assigned.
• Participate in Graywolf Lab and other task forces as assigned.

Required Experience, Skills, Knowledge, and Abilities

• Must reside in either Minnesota, New York, or California.
• Experience Requirements:
  • Associate: 1-3 years of relevant experience
  • Manager: 3-5 years of relevant experience
• Ability to initiate campaigns and achieve sales results.
• Ability to work collaboratively with a hybrid team.
• Strong organizational skills, attention to detail and deadlines, and the ability to prioritize work.
• Strong communication skills.
• Adept at building relationships.
• Comfortable with public presentations.
• A commitment to increasing diversity in and access to literature.
• Strong written and verbal communication skills.
• Ability to work collaboratively and flexibly with our staff of nineteen and as part of a team.
• High level of comfort with Mac OS, Microsoft Office suite (including Teams), and other basic office technology.

Preferred Skills and Experience

• Available to work in Graywolf’s Twin Cities office (relocation stipend provided).
• Experience working with booksellers.
• Graphic design experience with Adobe Photoshop, InDesign, or Canva.
• Previous experience with data entry, databases (including Title Management and Biblio), and manipulating complex information.

Physical Demands

Must be able to perform the essential duties of the position with or without reasonable accommodation.

• Required to move about in an office environment and sit for extended periods of time.
• Frequent use of hands for data entry/keystrokes.
• Must be able to carry and lift boxes of books and other materials.

To Apply

Please submit a resume and cover letter addressed to Casey O’Neil, Sales Director, via Submittable. Please also submit a short writing sample (200-400 words) describing a recent book (published in 2022 or 2023). This exercise could demonstrate how you might present the title to booksellers, sales reps, or other interested parties. This sample could also demonstrate how you would specifically recommend this book to a friend. You can direct any questions to oneil@graywolfpress.org

Applications will be accepted until Sunday, August 27, at 11:59 pm (Pacific). Interviews will be conducted on a rolling basis until the position is filled. No phone calls please.

Graywolf Press is an equal opportunity employer committed to diversity. We welcome and encourage applicants of all races, ethnicities, gender and sexual identities, and disability statuses. To request an accommodation in the hiring process, please email access@graywolfpress.org.

Company/organization: Graywolf Press
Location: Minneapolis, MN
More information about this opportunity...