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Liturgical Press is internationally known as a Catholic and ecumenical publisher in prayer and spirituality, Scripture, liturgy, theology, and monastic life. Founded in 1926, Liturgical Press is the publishing house of Saint John’s Abbey, a Benedictine community in Collegeville, Minnesota, located on the 2,700 acres of woods and lakes of the Saint John’s University campus.
Under the administrative review and supervision of the Publisher, Academic and Monastic markets, the Administrative Assistant is responsible for a variety of administrative tasks in support of the Director of Liturgical Press, as well as Publishers for Parish Market, Academic Market, and Give Us This Day.
General Rights and Permissions
- Oversees and administers inbound text, image, and music permissions requests in collaboration with—and beyond—the services directly provided by Copyright Clearance Center (CCC), One License, and other agencies
- Maintains content information on the above partner agencies
- Tracks and follows up on international rights and permissions
- Keeps log of manuscripts requested/acquired from international publishers and maintain files of other foreign purchases.
- Assists Publishers in setting up book fair appointment schedules and organize appointments as needed.
- Executes contracts for foreign rights.
- Maintains schedule of expiration dates on active international contracts, whether sold or bought by Liturgical Press, and notifies as appropriate
- Tracks annual royalty and license reports for foreign rights, reminds publishers who fail to submit reports.
- Provides PDFs (if available) or permission to scan for students with disabilities.
Roman Catholic Church-related Rights and Permissions
- Oversees and administers permissions requests to all CCD (Confraternity of Christian Doctrine), ICEL (International Commission on English in the Liturgy), and Holy See-owned texts and publications
- Requests imprimaturs to the Diocese of St. Cloud and/or other US dioceses as needed.
- Drafts and processes contracts (and W-9s/W-8BEN’s) for new titles as directed.
- Issues ISBNs as needed.
- Coordinates author/translator advances/payment schedules and maintains payment records.
- Sends contractual gratis copies to authors, other publishers, Library of Congress, and other offices/institutions as appropriate.
- Notifies authors of foreign rights sold and sends letter of congratulations with title upon publication.
- Acts as the day-to-day liaison between Liturgical Press and Library of Congress and completes application for copyrights and files with government.
- Renews copyrights when they come up for renewal.
- Logs unsolicited manuscript submissions, notifies sender of receipt, and maintains tracking file.
- Maintains editorial data and files in Firebrand, in Access, and on the O:\drive as appropriate and needed.
- Maintains permanent files of current and scheduled projects, as well as contact lists for authors, publishers, organizations, freelancers, and institutions.
Meetings and Calendars
- Arranges and confirms meeting dates as needed.
- Arranges meeting rooms, equipment, and hospitality.
- Records meetings and, as assigned, drafts minutes; circulates approved minutes.
- Gathers, formats, and distributes regular reports for meetings as assigned.
- Manages calendar for regularly scheduled meetings as assigned
- Orders office supplies.
- Supports Publishers’ distribution of free working copies
- Assists customer service with incoming calls when needed
- Undergraduate degree in a related field preferred
- Five years’ administrative support experience in a publishing house, preferably with some experience in rights and permissions, or corresponding experience in a law office or corporate/executive office.
- Knowledge of—and working experience with—database systems, Microsoft Word, Excel, Outlook.
- Ability to organize and complete assignments with minimum supervision.
- Above average analytical and organizational skills and ability to concentrate on detail.
- Excellent verbal and written communication skills.
- Demonstrated skills in a collaborative work environment.
- Ability to work simultaneously on a number of projects.
- Willingness to support the character and mission of the Order of Saint Benedict.
Seeking an individual who brings ideas and something different, who isn’t a cog, and can help enlarge what we do as a design studio. Design/Marketing projects focused on illustrada marketing, internal asset development, and/or assist on client projects. Part-time, depending on availability and interests. What you don’t know about the production side of publishing, you’ll have a chance to learn.
Compensation: Hourly, based on experience. Credits, too, if desired. Seasonal (?) internship, open to traditional and nontraditional students and experience-based applicants.
illustrada is the design studio of enigmatic artist/designer Paul Nylander. Built on the pillars of curiosity, consideration, and commitment, illustrada is focused on creating beautiful books with intelligent, passionate people who have things that need saying — a story to tell, a question to ask, or a point to make. Whether it takes the form of a business report or a children’s book, poetry or prose, nonfiction or novel, at illustrada — named for the Latin origin of illustrate, meaning to explain — the goal is to create something we can all be proud of…and might just change the world.
To be considered for this position, please reach out with your portfolio, resume, and a brief statement about your interests to firstname.lastname@example.org.
EXILE PRESS is a Minneapolis based, small publisher of award-winning books and apps in ESL, Korean language and culture, Children’s Early Readers, Graphic Novels & Poetry. Founded in 2006, we’re dedicated to what we can learn from beyond borders, to culture in communication and to what we may discover in the microcosm of word’s art, the complex beauty of the English language and the cultural diaspora of the global village. Our books are about inspiring an adventurous spirit in others and joining them on their journey. Our specialties include language acquisition, travel journals, philosophy, art books, and poetry. Our scope is global and beyond. Welcome to the World. Its message is simple — seek truth. Children’s literature is handled by our imprint Little Bear Books (Visit Teddy and the gang at littlebearbooks.com) political satire by Hungry Dictator Press (see more at hungrydictator.com) and Passion Poets (Erotic Poetry of Sexual Empowerment at passionpoets.org).
SOCIAL MEDIA/PUBLICIST, SALES/PROMOTIONS, WEB DESIGNER/DEVELOPER and GRAPHIC DESIGNER internships are available: 10–20 hours/week, minimum 240-hour 3–6 month commitment.
Interns will receive a small stipend offered upon successful completion of the internship with potential for work/study credit.
Please send a cover letter, specifying the internship for which you are applying, and a resume to Peter Liptak at email@example.com.
Exile Press LLC
Free Spirit Publishing is the leading publisher of learning tools that support young people’s social-emotional health and educational needs. We help children and teens think for themselves, succeed in life, and make a difference in the world. Our publishing house is located in Golden Valley, Minnesota. We publish twenty to twenty-five books annually in the categories of Early Childhood, Bullying & Conflict Resolution, Gifted Education, Character Education & Service Learning, and Teacher Resources and Professional Development.
Free Spirit offers one unpaid publishing internship per season, which combines experiences in the editorial, sales, and marketing departments. Please see our website for additional details: www.freespirit.com/internships. An internship at Free Spirit will introduce you to all aspects of a small business and educational publishing. It will provide you with the opportunity to work directly with the owner of the company, department directors, and key staff. The Free Spirit internship will give you skills that can transfer to larger publishing houses and careers outside of publishing. Internship hours are flexible, averaging 10–15 hours per week. At the completion of the internship, interns receive a small stipend. CEU credits may be obtained through the internship.
We accept résumés year-round. However, please note in the application which internship season you are applying for and follow these application deadlines:
- Winter/Spring internships: Résumés accepted through December 31.
- Summer internships: Résumés accepted through May 15.
- Fall internships: Résumés accepted through August 15.
To apply for the internship program please send:
- A cover letter explaining why you’re applying for the internship, along with your preferred start date
- A résumé outlining your education and work experience
- A letter of recommendation from an academic advisor, college professor, or employer familiar with you and your work
- Additional documents: a writing sample 1–5 pages
Mail or email materials to Free Spirit Publishing Internship Program, Human Resources, 6325 Sandburg Road, Suite 100, Golden Valley, MN 55427; firstname.lastname@example.org.
Free Spirit Publishing
Location: Golden Valley, Minnesota
Title: Intern (Digital & Editorial) Department: Digital & Editorial Supervisor: Assoc. Digital Product Manager Summary: Assist Digital and Editorial teams with various projects while gaining hands-on experience in the publishing industry. Lerner Publishing Group is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Lerner Publishing Group
Assist Marketing team with various projects while gaining hands-on experience in the publishing industry.
Internships are paid on an hourly basis.
Lerner Publishing Group creates the highest-quality nonfiction and fiction content for children and young adults in a variety of subjects and formats. Based in Minneapolis since its founding in 1959, Lerner Publishing Group is one of the nation’s largest independent children’s book publishers with fourteen imprints: Lerner Publications, Millbrook Press, Carolrhoda Books, Twenty-First Century Books, Graphic Universe™, Hungry Tomato™, Darby Creek, Kar-Ben Publishing, Carolrhoda Lab™, LernerClassroom, ediciones Lerner, First Avenue Editions, Lerner Digital™, and Zest Books™, as well as Lerner Publisher Services.
To apply, please send a cover letter and resume via email to Joyce Hutchinson.
Lerner Publishing Group is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Lerner Publishing Group
At Red Bird Chapbooks, our mission is to connect aspiring and inspiring authors and artists to audiences through the book arts. We are a volunteer-operated nonprofit literary publisher based in Saint Paul, MN. We specialize in publishing hand-crafted chapbooks.
An internship with Red Bird will introduce you to all aspects of a small literary publisher and will provide you with skills that can easily transfer to larger publishers and other careers.
Intern responsibilities include:
- Reading, evaluating and reporting on fiction, nonfiction, poetry and hybrid manuscript possibilities
- Sending out author correspondence (guidelines, manuscript acknowledgments, etc.)
- Assisting with the design, copywriting and production of content for newsletters, catalogs, and other promotional materials
- Coordinating mailings (proofs, press releases, etc.)
- Assisting with tracking, formatting and archiving of reviews and other media
- Researching and reporting on grant prospects
- Providing research and recommendations regarding special projects and initiatives
- Filing, copying, and other general administrative work
- Assisting editors and designers as needed
- Working on other projects as needed
Necessary Skills and Qualifications:
- Self-motivated, detail-oriented individual with strong written, verbal, and organizational skills
- Excellent computer skills with experience in Microsoft Office
- Ability to work independently and with others
- Dependability, flexibility, and ability to maintain confidentiality
Internships average 8 to 12 hours per week over the course of 4 months, and are typically available over three sessions:
- Fall internships run September through December.
- Spring internships run January through April.
- Summer internships run May through August.
Internships are unpaid, but we can work with schools to arrange academic credit. To apply, please send a cover letter and resume to Sarah Hayes at email@example.com.
Red Bird Chapbooks
Location: St. Paul
Coffee House Press is a nationally known and renowned nonprofit publishing house located in Northeast Minneapolis. We publish annually sixteen to twenty books: novels, short stories, poetry, and literary essays.
An internship at Coffee House Press will introduce you to all aspects of a small literary publisher, and will give you skills that can also easily transfer to larger publishing houses and other careers, both in the arts and elsewhere.
For more information about internship opportunities at Coffee House Press, please go to www.coffeehousepress.org.
Coffee House Press
Graywolf Press offers ongoing unpaid internships designed to expose qualified applicants to editorial and marketing work and other aspects of the publishing industry. Graywolf is a small, nonprofit literary press dedicated to the creation and promotion of thoughtful and imaginative contemporary literature essential to a vital and diverse culture. The typical internship requires a commitment of fifteen to twenty-five hours per week for a period of four months. The internship must be scheduled during operating hours, from 9:00 a.m. through 5:00 p.m., Monday through Friday, and usually operates around the academic calendar.
For more information about internship opportunities at Graywolf Press, please go to www.graywolfpress.org.
Are you interested in publishing? Milkweed Editions provides ongoing unpaid internship opportunities designed to meet the needs of the press, while giving interns the chance to learn about various aspects of work in a nonprofit publishing house. Internships are available in our offices in downtown Minneapolis, Minnesota. Milkweed Editions provides a wonderful opportunity for hands-on experience in the publishing field. Interns acquire valuable knowledge of the operation of a small, nonprofit literary press, and of the publishing process as a whole.
- March 15: Summer session
- July 15: Fall session
- November 15: Spring session
For more information, please visit http://milkweed.org/about-us/internships-jobs/internship-description/